Full job description

The Personal Assistant will provide high-level administrative, organizational, and personal support to ensure smooth daily operations. The ideal candidate will act as a point of contact, manage schedules, oversee tasks, and handle personal and professional duties with efficiency and discretion.

Key Responsibilities:

1. Administrative Support

• Manage and maintain the principal’s calendar, including scheduling appointments, meetings, and events.
• Screen emails, calls, and messages, responding on behalf of the principal when appropriate.
• Prepare documents, reports, presentations, and meeting agendas.

2. Personal Assistance

• Handle personal errands such as shopping, bill payments, and reservations.
• Coordinate medical, spa, or fitness appointments.
• Oversee household needs, including maintenance, staff supervision, and supplies.

3. Travel Management

• Organize domestic and international travel plans, including flights, hotels, transportation, and itineraries.
• Ensure all necessary documents (e.g., visas, travel insurance) are prepared.

4. Event Coordination

• Plan and execute private and professional events (dinners, parties, meetings).
• Liaise with venues, caterers, and vendors for seamless event execution.

5. Financial Oversight

• Monitor expenses, create budgets, and handle reimbursements.
• Maintain records of receipts, invoices, and payments.

6. Task Prioritization

• Create daily task lists and ensure completion of high-priority items.
• Proactively identify and resolve issues as they arise.

7. Communication Management

• Act as the primary point of contact for internal and external communications.
• Relay messages and ensure prompt follow-ups.

8. Research and Organization

• Conduct research on requested topics (e.g., products, destinations, services).
• Maintain organized files, both physical and digital.

9. Confidentiality and Discretion

• Handle sensitive information with utmost professionalism.
• Maintain confidentiality in all personal and professional matters.

Skills and Qualifications:

Required Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to multitask and work under pressure.
• Detail-oriented with a proactive approach to problem-solving.

Preferred Qualifications:

• Previous experience as a Personal Assistant or Executive Assistant.
• Familiarity with project management tools and scheduling apps.
• Knowledge of local and international travel arrangements.
• A valid driver’s license and willingness to travel when required.

Personal Attributes:

• Highly professional and presentable.
• Trustworthy, with a strong sense of discretion.
• Adaptable, resourceful, and self-motivated.
• Positive attitude and excellent interpersonal skills.

Work Schedule:

• Full-time, with occasional flexibility for evenings, weekends, or travel as needed.

Job Type: Full-time