Full job description

Job Summary:
We are looking for a professional and organized Receptionist and Secretary to manage front-desk operations and provide comprehensive administrative support. This role requires multitasking and excellent communication skills to handle both reception duties and secretarial responsibilities.

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors, ensuring a positive first impression of the company.
• Answer, screen, and forward incoming phone calls and emails.
• Maintain the reception area, ensuring it is clean, organized, and professional.
• Manage courier services, deliveries, and mail distribution.

Secretarial Duties:

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare and organize reports, presentations, and correspondence.
• Maintain confidential records and documents.
• Assist with event planning and office organization.
• Handle data entry, filing, and record-keeping tasks.
• Serve as a point of contact for internal and external stakeholders.

Qualifications and Requirements:

• High school diploma or equivalent; a diploma in administration or related field is preferred.
• Previous experience in a receptionist or secretary role (minimum 2 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to handle sensitive information with confidentiality.

Job Type: Full-time