Full job description

Job Description

Participating in the planning and executing office tasks and official transactions efficiently, focusing on effective resource management, achieving results, and providing exceptional customer service. Performs a variety of administrative and/or secretarial support activities, such as composing replies to correspondence on own initiative and interpreting and explaining established policies and procedures in response to inquiries from various sources. Assigns work to office staff and monitors its production. Prepares or directs the preparation of minutes, notices, manuals, agendas, decrees, and correspondence with all supporting documentation, requiring the application of specialized knowledge of the assigned function. Researches summarizes, and analyses information; compiles data to prepare unique and recurring reports containing specialized information; selects relevant information from various sources. Screens phone calls and visitors, directing appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure, and operations.  Types or word processes correspondence, reports, or other documents from rough draft; corrects grammar, spelling, and punctuation errors; edits wording without changing intended message. Correspond with University and department staff, answering queries and assisting in enhancing customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.

Minimum Qualification

Take minutes at meetings. • Develop presentations for meetings. • Schedule meetings. • May handle petty cash. • May assist in designing, writing, and editing various documents and publications. • May administer and provide training on databases or systems which support the unit. • Other duties as assigned by the immediate supervisor

Preferred Qualification

Baccalaureate Degree / Higher Diploma

Expected Skills

Baccalaureate Degree / Higher Diploma • 2 – 5 years relevant experience

Close Date Kindly apply before the closing date.