About the Role

As an Administrative Assistant – Licensing, you will assist Licensing Manager and coordinate with all F&B outlets, events team for both One&Only One Za’abeel and SIRO One Za’abeel. In addition to this you will be responsible coordinating the expenses paid for the permit and coordinating with finance department. Your key responsibilities would be:

• Tracking all recurring licenses that need to be renewed annually and hand it over to Licensing Manager.
• Coordinating and following up with the events manager to get update on upcoming events.
• Work on the Ask Licensing system to upload the issued permits.
• Create consolidated monthly report for the Permits Section from Ask Licensing system.
• Prepare all necessary permit payments with Finance department and hand it over to Licensing Manager.
• Be present onsite during special events i.e., Christmas, NYE, etc.
• Create a matrix of all licenses expiry dates and present it to Licensing Manager.
• Arranging and preparing on the system complimentary tickets for Dubai government entities requested by Licensing Manager.
• Assisting F&B departments managers in admin duties after obtaining approval from line Manager.
• Following up and making sure all government licensing files are up to date in all F&B outlets in both OOOZ / SOZ.

About You

We are seeking a candidate with the following qualifications:

• Proficiency in Arabic (both verbal and written) with strong communication skills.
• Computer Skills
• Previous experience in administration