Full job description

Reports To: Procurement/Operations Manager

Key Responsibilities:

1. General Administrative Support

• Manage day-to-day administrative tasks, including document control, record keeping, and correspondence.
• Schedule and coordinate meetings, appointments, and events.
• Maintain an organized filing system for all project and operational documentation.

2. ARIBA Platform Management ( a must )

• Navigate and utilize the ARIBA platform for sourcing, procurement, and contract management.
• Assist in supplier onboarding and maintain supplier profiles on the ARIBA network.
• Monitor and track purchase orders, invoices, and payments using ARIBA.
• Resolve issues related to ARIBA workflows, approvals, and system functionalities.

3. Procurement and Supply Chain Support

• Support procurement processes by preparing and managing RFQs, RFIs, and RFPs via ARIBA.
• Collaborate with vendors and suppliers to ensure timely delivery and quality of goods/services.
• Track and report procurement activities and key performance indicators.

4. Communication and Coordination

• Serve as the point of contact for internal departments and external vendors regarding procurement processes.
• Ensure clear and effective communication between stakeholders to meet project timelines.
• Coordinate with IT and other departments to resolve any technical issues with ARIBA.

5. Compliance and Reporting

• Ensure all procurement and administrative processes comply with company policies and procedures.
• Prepare reports on procurement activities, including cost analysis, supplier performance, and ARIBA utilization.

Job Type: Full-time