We are seeking a highly organized and proactive Personal Assistant to support the daily operations of our event company. The ideal candidate will be detail-oriented, capable of multitasking, and have excellent communication skills. As a Personal Assistant, you will help manage schedules, coordinate events, handle administrative tasks, and ensure smooth operations for all aspects of event planning.

Key Responsibilities:

• Provide administrative support to the event management team, including scheduling appointments, managing calendars, and organizing meetings.
• Handle phone calls, emails, and other communication on behalf of the event management team.
• Assist in the preparation of event materials, including invitations, guest lists, and event itineraries.
• Coordinate with vendors, venues, and clients to ensure all event logistics are in place.
• Help with event set-up, coordination, and breakdown as needed.
• Maintain filing systems, ensuring all event documentation and details are well-organized and accessible.
• Track and manage event budgets, ensuring expenses are within allocated limits.
• Assist with travel arrangements, accommodations, and other event-related logistics for team members or clients.
• Handle personal errands and tasks for the [Event Manager/Director] as required.
• Respond to inquiries and provide customer service to clients, suppliers, and event attendees.

Qualifications:

• Proven experience as a Personal Assistant or in an administrative role, preferably in the event industry.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Proficient in MS Office (Word, Excel, PowerPoint) and event management software.
• Flexibility to work evenings and weekends as needed.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills:

• Experience in event planning or coordination.
• Familiarity with budgeting and invoice tracking.
• Knowledge of social media and marketing platforms for event promotion.