Able to assist personnel within the organization.

The duties and tasks include answering phone calls, recording notes and messages received, scheduling meetings, reserving venues, arranging travel arrangements, and many more.

A high school diploma or equivalent is the minimum educational requirement. A certificate from a secretarial school is an advantage, but not required.

Proven experience working as a personal assistant is required followed by a high proficiency in computer technology, excellent communication skills, and strong multitasking abilities and organizational skills.

Reading, monitoring, and responding to the manager’s email, answering calls, and liaising with clients competently.

Preliminary drafting of correspondence on the manager’s behalf. Delegating work in the manager’s absence, diary management, planning and organizing meetings, organizing complex travel, taking action points and writing minutes, preparing papers for meetings, taking dictation, planning and organizing events, improving office systems, conducting research, preparing presentations, managing and reviewing filing and office systems, typing, sourcing and ordering stationery and office equipment, managing ad-hoc projects.