Full job description

Role: Secretary (Legal) – Bilingual

Reporting Line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company ( preferably Legal Services ).
• Familiarity with legal documents and terminologies.
• Excellent knowledge of MS Office (Word, PowerPoint, Excel, and Outlook) and accurate typing skills.
• Competent in using systems (document management systems (DMS), client relationship management tools (CRM), billing system) as well as good knowledge to read reports from power bi tools.
• Superior written and oral communication skills in English and Arabic.
• Provide legal support including prepare, proofread, edit and correspondence legal documents.
• Ensure timely saving of legal documents in designated filling systems and compile relevant case information.
• Outstanding time-management skills and capability to effectively meet and manage the deadlines.
• Possess excellent communication, interpersonal and organizational skills.
• Good problem-solving and decision-making skills.
• Discreet and maintain confidentiality of all legal and client information.
• Demonstrate strong work ethic to navigate and fit in fast paced and demanding legal environment.

Duties & Responsibilities:

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
• Assist associates with processing, amending, proofreading legal documents and in some cases, courtroom procedures.
• Participate in the billing process by preparing and sending invoices, reimbursable expenses and tracking client payments and billing queries with finance.
• Liaise with clients and internal departments on collection on regular basis.
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and liaise with travel desk team on travel arrangements.
• File, organize, scan, copy and fax legal documents promptly.
• Screen, direct, and prioritize incoming calls and emails to lawyers.
• Adhere to the Firm’s policies and procedures.

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.