Job Description:

As a Digi Desk at North Excellence Systems, you will play a key role in assisting with various administrative tasks and ensuring efficient workflow within the company. Your primary responsibilities will include:

1. Administrative Support:
– Perform general administrative tasks such as managing emails, scheduling meetings, and maintaining calendars.
– Create and update documents, spreadsheets, and reports as needed.

2. Communication:
– Handle incoming and outgoing communications, including phone calls and emails, in a professional and efficient manner.
– Draft and proofread correspondence and documents.

3. Data Management:
– Organize and maintain company files and documents in a systematic and easily accessible manner.
– Assist in data entry and data management tasks.

4. Travel Coordination:
– Assist with travel arrangements for team members, including booking flights, accommodations, and transportation.
– Ensure that travel plans align with schedules and preferences.

5. Research and Reporting:
– Conduct research on various topics, compile information, and prepare reports as required.
– Assist in gathering data for presentations and proposals.

6. Task Coordination:
– Collaborate with team members to coordinate tasks and projects.
– Ensure that deadlines are met and tasks are completed efficiently.

7. Other Administrative Duties:
– Provide support for special projects and ad-hoc tasks as needed.
– Assist with event planning and coordination.

Qualifications:

– Proven experience as a Virtual Assistant or in a similar administrative role.
– Excellent organizational and time management skills.
– Strong written and verbal communication skills.
– Proficiency in using productivity software and tools (e.g., Microsoft Office, Google Workspace).
– Self-motivated with the ability to work independently and manage multiple tasks.
– Attention to detail and a high level of accuracy.
– Discretion and the ability to handle sensitive and confidential information.