Full job description

Daily/Regular Tasks

• Invoicing and Billing
• Generate invoices for rentals (individuals, corporate clients, etc.)
• Handle late return or damage fees.
• Payment Processing
• Track and record payments (cash, credit, online).
• Reconcile payment discrepancies.
• Cash Flow Management
• Monitor daily income from rentals.
• Ensure enough liquidity for operational expenses (fuel, maintenance, etc.).

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• Monthly/Quarterly Tasks
• Reconciliation
• Bank reconciliations.
• Reconcile fleet expenses (repairs, fuel, insurance).
• Payroll Processing
• Calculate and disburse salaries for staff.
• Ensure compliance with labor and tax laws.
• Financial Reporting
• Prepare income statements, balance sheets, and cash flow reports.
• Track key KPIs (fleet utilization rate, average revenue per vehicle, etc.).

Annual & Strategic Tasks

• Budgeting and Forecasting
• Prepare annual budgets.
• Forecast rental income and fleet costs.
• Tax Compliance
• Prepare and file VAT/sales tax, corporate tax returns.
• Maintain records for audit purposes.
• Asset Management
• Track depreciation of vehicles.
• Update fixed asset register.

Other Responsibilities

• Cost Analysis
• Analyze profitability per vehicle or rental category.
• Suggest cost-saving measures (fuel efficiency, insurance plans, etc.).
• Audit Preparation
• Assist with internal/external audits.
• Provide supporting documents and explanations.
• Software & Systems
• Use accounting software (like QuickBooks, Xero, or industry-specific ERP).
• Integrate systems with rental platforms (for seamless data flow).

Job Type: Full-time