Full job description

Job Summary:
The Administration Supervisor is responsible for overseeing daily office operations and ensuring a smooth and efficient work environment. This role requires a highly organized and detail-oriented individual with excellent communication skills and a commitment to maintaining high standards of administrative support across the team. The Administration Supervisor will manage administrative staff, coordinate office processes, and support various departments as needed.

Key Responsibilities:

Office Management:

• Oversee the daily operations of the office, including maintenance, and organization.
• Ensure adequate supply levels of office supplies and manage inventory, ordering, and budget tracking.
• Coordinate with vendors, suppliers, and service providers to maintain office functionality.

Process Improvement:

• Identify and implement improvements in administrative processes for better efficiency and effectiveness.
• Develop and update office policies, procedures, and protocols.
• Coordinate and streamline communication between departments for smooth workflow.

Financial Administration:

• Assist with budget preparation and monitor departmental expenses to ensure alignment with company guidelines.

Compliance and Documentation:

• Ensure all administrative operations are compliant with company policies, regulatory requirements, and health and safety guidelines.
• Maintain and update records, documents, and files for easy access and reference.

Support to Management:

• Provide administrative support to management, including scheduling meetings, preparing reports, and handling confidential information.
• Coordinate travel arrangements, meetings, and company events as needed.

Requirements:

Education: Bachelor’s degree in Business Administration, or a related field.

Experience: 3-5 years of experience in office administration or supervisory roles.

Language: Proficient or above in both Chinese and English is a must.

Skills:

• Strong leadership and team management abilities.
• Excellent communication, organizational, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of office equipment, operations, and administrative processes.

Attributes:

• Detail-oriented with the ability to multitask and prioritize effectively.
• Ability to handle sensitive information with discretion and professionalism.

Job Type: Full-time