Full job description

We are seeking a highly skilled Executive Secretary to join our team immediately.

Key Requirements:

• Nationality: Preferred Arabic nationality.
• Experience: Proven track record of working with high-level management.
• Skills:
• Exceptional proficiency in secretarial tasks.
• Advanced knowledge of Microsoft Office Professional.
• Availability: Immediate joining with transferable sponsorship.

Key Responsibilities:

• Administrative Support:
• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
• Communication:
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle correspondence, emails, and calls on behalf of the management.
• Document Management:
• Draft, format, and proofread reports, presentations, and other documents.
• Maintain accurate records and ensure proper filing of documents, both electronically and physically.
• Office Coordination:
• Ensure office supplies and resources are well-stocked and functioning efficiently.
• Coordinate with departments to assist in the implementation of company policies and procedures.
• Confidentiality & Professionalism:
• Handle sensitive information with utmost discretion and maintain confidentiality.
• Represent the company and its management professionally at all times.
• Technical Expertise:
• Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

Job Type: Full-time