Full job description

Administrative Duties

1. Office Management:

o Ensure the smooth functioning of daily office operations.

o Manage office supplies, equipment, and maintenance.

2. Record Keeping:

o Maintain and organize files, documents, and correspondence.

o Ensure confidentiality and proper handling of sensitive information.

3. Communication:

o Handle phone calls, emails, and in-person inquiries while operation staff absence.

o Coordinate with vendors, clients, and internal departments.

4. Supervision:

o Oversee junior staff or office assistants.

o Delegate tasks and ensure completion within deadlines.

5. HR Assistant:

o Assist PRO to Visa process and Renewal.

Accounting Duties

1. Bookkeeping:

o Record day-to-day financial transactions.

o Maintain all files.

2. Accounts Payable and Receivable:

o Process invoices, payments, and receipts.

o Reconcile accounts and ensure timely collections and payments.

3. Payroll Management:

o Calculate employee salaries and manage payroll processing.

o Ensure compliance with tax and regulatory requirements.

4. Financial Reporting:

o Prepare monthly, quarterly, and annual financial statements.

o Assist in budget preparation and expense tracking.

5. Taxation and Compliance:

o File GST, VAT, or other statutory returns as required.

o Ensure compliance with local tax laws and financial regulations.

6. Audits and Reviews:

o Assist in internal and external audits.

o Provide required financial documentation and reports.

Key Skills Required

• Strong organizational and multitasking abilities.
• Proficiency in accounting software (e.g., Xero).
• Knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Understanding of financial regulations and compliance requirements.
• Excellent communication and interpersonal skills.

Job Type: Full-time