Full job description

Job Description:

Admin Assistant

Doha, Qatar

Parsons is looking for an amazingly talented Admin Assistant to join our team!

What You’ll Be Doing:

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit.
• Develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• Responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distributes reports as directed by immediate supervisor.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges.
• Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes.
• Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor.
• Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• Establish and maintain records of equipment, including a log of equipment service dates.
• Initiate requests for service.
• Coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• Work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
• Periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You’ll Bring:

• Degree in any discipline and typically 5+ years of relevant work experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional oral and written communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Minimum Clearance Required to Start:Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

APPLY HERE