Full job description

We are seeking a detail-oriented and proactive Real Estate Administrator to support our sales and operations teams. This role is essential in ensuring smooth day-to-day administrative functions and maintaining high levels of organization and client service.

Key Responsibilities

Administrative Support

• Manage daily administrative tasks, including filing, scheduling, document preparation, and correspondence.
• Maintain accurate records of property listings, client interactions, and transaction documentation.

Documentation & Compliance

• Prepare and process contracts, tenancy agreements, and related real estate documents.
• Ensure all documents comply with legal and regulatory requirements in Dubai.
• Maintain and update the CRM system and ensure data accuracy.

Client Support & Communication

• Serve as a point of contact for client inquiries, both in-person and via phone/email.
• Follow up on client documentation, payments, and pending information.
• Ensure a professional and welcoming experience for clients visiting the office.

Property Listings & Marketing Coordination

• Assist in creating and updating property listings on online portals and the company website.
• Coordinate with marketing teams for photo shoots, brochures, and promotional materials.
• Track and monitor property availability, status changes, and price adjustments.

Agent Support

• Provide administrative assistance to the real estate agents and team leaders.
• Support internal communication and document flow between departments.

Qualifications & Skills

Experience:

• Minimum 6 months–2 years in an administrative or office coordination role, preferably in real estate or a related industry.

Key Skills:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and CRM platforms.
• High attention to detail and the ability to multitask in a fast-paced environment.
• Familiarity with Dubai’s real estate documentation and procedures is a plus.

Job Types: Full-time, Permanent