We are looking for a proactive and tech-savvy Administrative Coordinator to join our veterinary clinic. This role is dynamic and requires strong organizational skills, procurement expertise, and the ability to modernize workflows with a paperless approach. The ideal candidate will be comfortable taking on diverse responsibilities, solving problems independently, and working in an animal-friendly environment.

A background in healthcare or similarly demanding industries is highly valued, as it demonstrates adaptability to fast-paced and detail-oriented work.

Key Responsibilities:

• Procurement and Vendor Management:
• Handle supply orders for clinic operations, retail, and grooming.
• Negotiate with vendors to secure cost-effective deals and timely deliveries.
• Maintain accurate records of purchases and inventory.
• Organizational and Administrative Tasks:
• Streamline office workflows, implement paperless systems, and organize documentation.
• Coordinate with teams to track tasks, deadlines, and progress.
• Prepare reports and summaries to support management decisions.
• General Support:
• Assist with light bookkeeping, including managing invoices and receipts.
• Support marketing efforts by coordinating with agencies and tracking campaigns.
• Address day-to-day operational challenges with a proactive mindset.

Requirements:

• Strong organizational and multitasking skills.
• Proficiency in Microsoft 365 (Excel, Teams, SharePoint) and paperless tools (e.g., Adobe Sign).
• Background in healthcare, veterinary, or other demanding environments is highly preferred.
• Excellent communication, negotiation, and problem-solving abilities.
• A proactive attitude and willingness to take initiative in a dynamic role.
• Must be comfortable working around animals (cats, dogs, etc.).

Preferred Skills (but not mandatory):

• Experience in procurement, marketing coordination, or office management.
• Familiarity with bookkeeping and financial documentation.
• Previous experience implementing digital solutions or paperless systems.

What We Offer:

• A dynamic and animal-friendly workplace where no two days are the same.
• Opportunities to lead modernization projects and develop your skill set.
• Competitive salary based on skills, experience, and performance.

Job Types: Full-time, Permanent, Contract
Contract length: 12 months