Full job description

We are seeking a proactive and organized Administrative Assistant to support our Managing Director. The ideal candidate will play a key role in ensuring the Managing Director’s day-to-day activities run smoothly and efficiently. This role requires exceptional organizational skills, attention to detail, and the ability to handle both professional and personal tasks.

Key Responsibilities:

• Organize and coordinate meetings, including scheduling, preparing agendas, and distributing minutes.
• Draft and manage professional correspondence, including emails and memos.
• Prepare detailed notes and reports as needed.
• Provide timely reminders for important deadlines, payments, and commitments.
• Assist with personal tasks and errands as requested.
• Maintain and organize files, both electronic and physical, for easy access and retrieval.
• Liaise with internal departments and external partners on behalf of the Managing Director.
• Handle confidential information with utmost discretion.

Requirements:

• Proven experience as an Administrative Assistant or similar role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• High level of attention to detail and ability to prioritize tasks.
• Ability to work independently and as part of a team.
• Professional demeanor and excellent interpersonal skills.

Preferred Qualifications:

• Experience working in a similar industry or with senior executives.
• Knowledge of Arabic is an advantage but not required.

Job Type: Full-time