Responsibilities:

• Calendar Management: Proactively manage the CEO’s complex and frequently changing calendar, including scheduling meetings, appointments, and travel arrangements across different time zones. Anticipate conflicts and ensure efficient time utilization.
• Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, investors, partners, and employees. Screen and prioritize incoming communications (phone calls, emails, correspondence), drafting responses and ensuring timely follow-up.
• Meeting Support: Prepare agendas, presentations, and meeting materials. Attend meetings, take accurate minutes, and track action items, ensuring timely completion.
• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, visas, and preparing detailed itineraries.
• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail. Maintain organized electronic and physical filing systems.
• Expense Management: Process and reconcile the CEO’s expense reports accurately and in a timely manner.
• Project Coordination: Assist with special projects and initiatives as assigned by the CEO, including research, data gathering, and follow-up.
• Gatekeeper and Relationship Management: Build and maintain strong working relationships with internal teams and external partners. Act as a gatekeeper, ensuring the CEO’s time is focused on strategic priorities.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Office Management: Oversee the smooth functioning of the executive office, ensuring adequate supplies and efficient processes.
• Personal Assistance (as required): Provide occasional personal assistance to the CEO, such as managing personal appointments or errands, while maintaining professional boundaries.

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 2 years of experience as an Executive Assistant supporting senior-level executives, preferably within the real estate industry.
• Exceptional organizational, time management, and prioritization skills with a proven ability to manage multiple tasks simultaneously and meet deadlines.
• Excellent written and verbal communication skills in English. Proficiency in Arabic is an advantage.
• Strong interpersonal skills and the ability to interact professionally and diplomatically with individuals at all levels.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and other relevant technology is a plus.
• Demonstrated ability to exercise sound judgment and discretion in handling confidential information.
• Proactive and resourceful with a strong problem-solving aptitude.
• Ability to work independently and as part of a team.
• A high level of professionalism, integrity, and a positive attitude.
• Valid UAE driver’s license is an advantage.