We are seeking a proactive and professional Front Office / Executive Assistant to join our dynamic team. The ideal candidate will serve as the first point of contact for visitors, manage front desk operations, and provide high-level administrative support to the executive team. This role is crucial in ensuring seamless communication, organization, and professionalism in our daily operations.

Key Responsibilities

Front Office Management:

• Welcome visitors, clients, and vendors with a warm and professional demeanor.
• Manage incoming calls, emails, and correspondence, directing them appropriately.
• Maintain a clean and organized reception area, ensuring a positive first impression.
• Handle scheduling and coordination of meeting rooms and office facilities.

Executive Support:

• Provide administrative support to executives, including calendar management, travel arrangements, and meeting preparation.
• Assist in organizing and coordinating internal and external events.
• Act as a liaison between executives, departments, and external stakeholders.

Administrative Duties:

• Maintain and organize office supplies, ensuring inventory levels are adequate.
• Manage incoming and outgoing mail and courier services.
• Oversee office records, filing systems, and data management.
• Handle confidential information with discretion and professionalism.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Communication, or a related field (preferred).
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Ability to maintain a high level of confidentiality and professionalism.
• Customer service-oriented mindset and a positive attitude.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for career development and growth.
• A supportive and collaborative work environment.