Full job description

We are a dynamic and innovative company in the Architecture industry, providing top-tier solutions to our clients. We are currently seeking an experienced Office Administrator to join our team. If you’re detail-oriented, proficient in MS Office, and have a background in the Architecture or Engineering sectors, we’d love to hear from you!

Job Responsibilities:

• Provide administrative support to office staff, management, and project teams.
• Manage and maintain office systems, including scheduling meetings, coordinating appointments, and managing calendars.
• Handle office correspondence, emails, and phone calls.
• Prepare reports, presentations, and documents using MS Office tools (Word, Excel, PowerPoint).
• Organize and maintain project files, ensuring all documentation is up-to-date and easily accessible.
• Assist with invoicing, billing, and financial record-keeping.
• Manage office supplies and inventory, ensuring everything is stocked and organized.
• Assist in HR-related tasks such as onboarding, employee records, and timekeeping.
• Provide general office support and assist with various administrative tasks as needed.

Qualifications:

• Education: High school diploma or equivalent (Associate’s degree or higher preferred).
• Experience: At least 2-3 years of administrative experience in an office environment. Experience within an Architecture or Engineering firm is a plus.
• Skills:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and work under tight deadlines.
• Knowledge of office management systems and procedures.
• Experience with project management software or time-tracking systems is a plus.
• Experience with Adobe software is desirable.

Job Types: Full-time, Permanent