\*\*\*Office Administration and Team Support\*\*\*

• Perform all associated day-to-day administration duties.
• Keep the office tidy and clean.
• Ensure stationery and required supplies (e.g., water, tissues) are available.
• Follow up on and complete any internal maintenance issues.
• Coordinate meetings, appointments, and travel arrangements with clients and vendors.
• Track and monitor attendance and travel for staff.
• Assist in preparing contracts and agreements as needed.
• Take site photos when required.
• Visit clients and agencies outside the office to complete tasks.
• Follow up with our PRO on MOHRE, residency, immigration and other processes.
• Maintain an organized inventory of assets.

\*\*\*Financial and Accounting Tasks\*\*\*

• Keep accounts updated.
• Track expenses and maintain financial records.
• Prepare VAT filings and accounting documents.
• Generate invoices.
• Follow up on outstanding payments.
• Maintain a systematic record of invoices and receipts.
• Prepare simple financial reports as required.

\*\*\*IT Support\*\*\*

• Provide basic IT support to resolve office equipment and software issues.
• Set up computer desks and ensure systems are functional.
• Coordinate with external IT vendors for more complex technical issues.

\*\*\*Online Platform Management\*\*\*

• Manage and update information on various online platforms.
• Register the company on various platforms and submit required forms and documents.

\*\*\*Document Control\*\*\*

• Arrange files on the computer and server.
• Arrange physical files.
• Perform document control for correspondences with clients, contractors, agencies, and third parties.
• Maintain organized records and ensure easy access to necessary documents.
• Prepare and process forms for project registration and other requirements.
• Translate technical contracts and documents.
• Ensure all our official papers are updated (example Trading license, Ejari …)

\*\*\*CRM and Lead Management\*\*\*

• Contact clients and follow up with prospects.
• Perform necessary follow-ups on WhatsApp, Telegram, and email.
• Coordinate and maintain records of client interactions and updates.
• Manage a CRM system.