Full job description

Overview

The Administrative Assistant provides essential support to the team by performing a variety of administrative and clerical tasks. This role ensures the smooth operation of daily office activities, assisting with document management, scheduling, communication, and other organizational needs. The Administrative Assistant serves as a reliable point of contact and helps to foster an efficient and professional work environment.

Also will be responsible for:

General Administration:

• Manage and organize schedules, appointments, and meetings for supervisors and team members.
• Prepare, proofread, and distribute correspondence, reports, and other documentation.
• Maintain and update filing systems, both electronic and physical, ensuring data accuracy and confidentiality.

Office Coordination:

• Serve as the first point of contact for visitors, clients, and team inquiries, ensuring a welcoming and professional environment.
• Coordinate office supplies and inventory, placing orders as needed and tracking expenses.
• Support the planning and execution of events, meetings, and team activities.

Communication Support:

• Handle incoming and outgoing communications, including emails, and letters.
• Relay messages promptly and ensure clear communication between internal and external stakeholders.
• Assist in preparing presentations, spreadsheets, and reports for meetings or projects.

Project and Task Management:

• Support specific projects or tasks as assigned by the manager or team members, ensuring timely and accurate completion.
• Collaborate with other team members to maintain workflows and contribute to process improvements.

Compliance and Record-Keeping:

• Maintain compliance with company policies, procedures, and applicable regulations in all administrative processes.
• Ensure records are accurate, up-to-date, and readily available for audits or reviews.

Nationality

No Restriction

Qualification

High school diploma or equivalent required; associate’s degree or higher preferred.

Previous experience in an administrative or clerical role.

3 to 5 years’ experience in an administrate role.

Experience

Strong organizational and multitasking skills with attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology

Ability to work independently, prioritize tasks, and handle sensitive information with discretion.

Friendly and professional demeanor with strong interpersonal skills.

Experience with project management tools or office management systems.

Basic knowledge of bookkeeping or accounting practices.

Experience in an aviation environment.