Main Duties and responsibilities:

Operational:

• Day to day administrative operation of goods purchasing of the Materials Department
• Maintaining all items requisitions, purchase requests, purchase order files and records
• Routes all incoming and outgoing mail as well as correspondence related to the Materials Department
• Ensure that administrative inventory items i.e. office supplies, are stored properly and utilized accordingly to minimize wastage and spoilage
• Utilize all measures of proper inventory control
• Advise Materials Manager of unusual or excessively high consumption of inventory and non-inventory items
• Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Materials Manager
• Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing
• Answers and routes incoming telephone calls
• Assists and coordinates all product requisitions and specifications of food item from kitchen
• Maintain inventory items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the Scala System
• Ensure that every outlets in the hotel receives goods and services as required and to the standards they have specified Administrative:
• Create Purchase Orders for all food and beverage requisitions through the use of the Scala System
• Ensure full compliance with the Departmental Operational Manual for the various areas of the Materials Management
• Operate and use the computer in accordance with established procedures
• Source and obtain price quotation for various purchase requests where advised by Materials Manager

Qualifications

• Ability to work independently and come up with proactive, rational solutions.
• Good written and verbal communication skills.
• Ability to establish and retain effective working relationships with hotel staff and clients/vendors.
• Excellent organizational skills.
• Applies a professional, confidential and ethical approach at all times.
• Works in a safe, prudent and organized manner.
• Have a complete understanding of food safety standards/ procedures.
• Experience in 5 stars Hotel as Material Officer /assiciate is a plus point