Full job description

Experience: 2 – 8 yrs. | Opening: 1
Education:Any Graduation
Nationality: Any Nationality
Industry Type:Industrial Products / Heavy Machinery
Salary: AED 4,000 – 5,000 ($1,081 – $1,351)
Functional Area:Secretary / Front Office / Personal Assistant (PA) Jan 23,2025

Job Description

• Manage the executive’s calendar, prioritizing appointments and meetings to optimize their time and productivity.
• Act as the primary point of contact for internal and external communications, ensuring messages are relayed efficiently and effectively.
• Prepare and organize meeting agendas, taking detailed minutes, and following up on action items to ensure completion.
• Conduct research and compile reports or presentations to support decision-making processes and strategic planning.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation, to ensure seamless experiences.
• Handle confidential information with discretion, maintaining the highest level of integrity and professionalism.
• Assist in project management by tracking deadlines, budgets, and deliverables, providing updates to stakeholders as necessary.
• Facilitate office organization, including filing systems and supplies management, to maintain a productive work environment.
• Develop and implement administrative processes that enhance efficiency and streamline office operations.
• Support financial activities such as expense tracking and invoice processing, ensuring accuracy and compliance.

Desired Candidate Profile

• Minimum of a high school diploma, with a preference for candidates holding a bachelor’s degree in business administration or a related field.
• At least 2 years of relevant experience in administrative or executive support roles in a corporate environment.
• Proficiency in office software such as Microsoft Office Suite and project management tools for effective task management.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously while maintaining attention to detail.
• Exceptional verbal and written communication skills, including professional email etiquette and report writing.
• Fluency in English is required, with additional language skills being a significant advantage in diverse environments.
• Demonstrated ability to work independently and as part of a team, showcasing flexibility and adaptability in dynamic situations.
• Cultural sensitivity and the ability to work with diverse teams across various regions and backgrounds.
• A proactive, resourceful attitude with a strong commitment to professionalism and service excellence.

Keyword: Secretarial Skills,Secretary

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